ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. THE PREVENTION OF CRIME & DISORDER
a) All staff will be provided with the relevant training in line with the licensing objectives, this will be documented and reviewed every 6 months. A logbook shall be kept and maintained at the premises to record any incidents that are pertinent to the licensing objectives including but not limited to refusal of sale of alcohol, disturbance, crime and disorder.
b) The premises shall operate as a café bar, with seating to be provided for all customers, to prevent the premises becoming a vertical drinking establishment.
c) The premises shall close at 22:00 hrs daily.
d) The 1st floor shall only be accessed by customers to utilise the toilet facilities. Strictly no alcoholic drinks to be taken to the upper floors which are outside of the curtilage of the premises licence.
CCTV
e) The CCTV system shall be designed and installed in accordance with Cheshire Constabulary’s CCTV guidance document called “CCTV in Licensed Premises - an Operational Requirement”
f) The Images recorded by the CCTV system shall be retained in an unedited format for a period of not less than 28 days.
g) CCTV equipment shall be maintained in good working order in accordance with the manufacturer’s instructions and shall be operational at all times when a licensable activity takes place on the premises.
h) Designated supervisors shall need to demonstrate that their CCTV system complies with their Operational requirements. They will need to be able to demonstrate the following:
· Recordings are fit for their intended purpose
· Good quality images are presented to the officer in a format that can be replayed on a standard computer
· The supervisor has an understanding of the equipment/training
· Management records are kept
· Maintenance agreements and records are maintained
· Data Protection principles and signage are in place.
i) Any person who is employed to have operational responsibility for the premises, must be trained in the use of any such CCTV equipment.
j) That person(s) must, upon reasonable request and as soon as practicable, make CCTV images available to a Police Officer or other Authorised Officer.
k) When a request for CCTV is made by the Police, any footage should be uploaded using a secure link provided by the officer which shall be sent to the appropriate person via an email or text message.
l) A CCTV monitor shall be positioned in the bar area showing real time footage from all cameras to allow members of staff to monitor any activities taking place in the other rooms which form part of the premises licence. This monitor must be fully functional at all times the premises is open to the public.
m) The CCTV system shall cover every public room inside the licensed area and also the immediate area outside the entrance to the premises. (see annexe 3)
n) Small private functions at the premises, the following shall apply:-
· Such bookings shall only be accepted with no less than 48 hours’ notice.
· Such bookings shall be recorded in a register or diary kept for this purpose and shall be made available for inspection by Police or other authorised officer.
o) When there are any specific local events, or private functions the Premises Licence Holder or Designated Premises Supervisor shall conduct an assessment of the need for door supervisors, taking into account any advice offered by the Police.
p) Where the assessment shows that door supervision is required, supervisors shall be engaged at such times and ratios as are assessed to be necessary to control entry to the premises and maintain order.
q) The risk assessment shall be documented in a book kept for that purpose and it will be made available to the police or an officer from the Licensing Authority upon reasonable request.
r) When such Door supervision is employed, a written record shall be kept on the premises by the Designated Premises Supervisor of every person employed on the premises as a door supervisor in a register kept for that purpose. That record shall contain the following details: -
· The door supervisor's name, date of birth, contact telephone number and home address.
· His/her Security Industry Authority licence number.
· The time and date he/she starts and finishes duty.
· The time of any breaks taken whilst on duty.
· Each entry shall be signed by the door supervisor.
· Record of all incidents taking place in the venue.
s) That register shall be available for inspection on demand by an Authorised Officer of the Council, the Security Industry Authority or a Police Constable.
t) Door Supervisors shall wear high visibility arm bands displaying their SIA badge.
u) Alcohol shall only be served by way of table service, that is all customers must be seated (see annexe 3)
2. PUBLIC SAFETY
a) With the floor space available and the configuration of the means of escape from the premises, that the maximum occupancy for the ground floor shall be no more than 60 persons. This is to include staff and customers.
3. PREVENTION OF PUBLIC NUISANCE
a) The premises opening hours shall be from 11:00 to 22:00 Sunday to Saturday, including Bank Holidays.
b) Noise from amplified music, or voices shall not be such as to cause a noise nuisance to occupants of nearby premises. The licensee shall also ensure that no vibration is transmitted through the structure of the premises which gives rise to public nuisance to the local residents. Any load speaker used shall be monitored on a anti vibration bases.
c) No external speakers shall be permitted.
d) Notices shall be positioned at the exits to the building requesting customers to leave in a quiet manner.
e) Doors (except to allow access and egress) and windows at the premises are to remain closed when recorded or live music is playing.
f) The licensee or other nominated representative shall monitor noise levels outside nearby dwellings, if noise levels are found to be too high immediate action shall be taken to reduce noise to an acceptable level with findings and actions recorded. The logbook shall be readily available for authorised Police and Council employees upon request.
g) A Dispersal and Smoking Policy will be implemented and adhered to and will include provisions to encourage people, includer smokers, to disperse from outside the premises. (see annexe 3)
h) The exterior of the building shall be cleared of litter at regular intervals, being at least once daily. (see annexe 3)
i) The emptying of bins into skips, the removal of refuse from the building, and refuse collections shall not take place between 9pm and 9am.
4. THE PROTECTION OF CHILDREN FROM HARM
a) A “Challenge 25” policy shall be operated at the premises at all times. Publicity materials notifying customers of the operation of the “Challenge 25” Scheme shall be displayed at the premises.
b) The only forms of ID that shall be accepted (at the discretion of the Management) as proof of age are a valid passport, a valid photographic driving licence, a PASS approved proof of age card, HM Services Warrant Card or other reliable photo ID (that has been approved for acceptance by the Police or an Officer of the Local Authority)
c) The Designated Premises Supervisor or Premises Licence Holder shall operate and maintain an up-to-date Register of Refusals of Sale of Alcohol, indicating the date, time and reason for refusal which shall be made available for inspection by Local Authority Officers and the Police. The DPS or other responsible person shall check and sign the register once a week. Alternatively, an electronic point of sale refusals log shall be kept.
d) A documented training programme shall be introduced for all staff in a position to sell, serve or deliver alcohol. A written record for each member of staff shall be kept of the content of such training and shall be made available for inspection at the request of Local Authority Officers and Police.
e) The DPS or Premises Licence Holder shall conduct six monthly training reviews with all members of staff authorised to sell, serve or deliver alcohol in order to reinforce the training and to promote best practice. A written record for each member of staff shall be kept of the content of such reviews and shall be made available for inspection at the request of Local Authority Officers and Police. As part of their training all stall are to undertake a short test or quiz as part of their training and a record of this to be kept.
f) A list of persons authorised to sell alcohol shall be kept on site and made available for inspection at the request of Local Authority Officers and Police.
g) The glass on the window in the bar area overlooking Cinnamon Lane must be obscured so that customers cannot see out. (see annexe 3)