ANNEXE 1 - MANDATORY CONDITIONS
Supply of Alcohol
No supply of alcohol may be made under the premises licence:
() at a time when there is no designated premises supervisor in respect of the premises licence, or
() at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Drinks Promotions
(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
Water
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Age Verification
(1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
(a) a holographic mark, or
(b) an ultraviolet feature.
Measures
The responsible person must ensure that-
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Permitted Price
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purposes of the condition set out in paragraph 1:-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula -
P = D + (D x V)
where -
(i) P is the permitted price
(ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence-
(i) the holder of the premises licence
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Door Staff
All persons employed at the premises to carry out a security activity must be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001 or entitled to carry out that activity by virtue of section 4 of that Act.
ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The conditions below form part of the documents "Fam Fest Orford Playing Fields" which forms part of this licence.
1. PREVENTION OF CRIME & DISORDER
a) The event shall take place one weekend in the month of August each year. The Premises Licence Holder shall notify the responsible authorities three months prior to the annual event.
b) The numbers of SIA registered staff and stewards and their deployment areas and times of duty shall be set by the security provider and agreed by Police and ESAG. These details shall be included in the Event Management Plan or other plan(s) where these are separate documents.
Sufficient numbers of security staff shall remain on duty to complete the egress process and this number shall be agreed by Police / ESAG meeting.
Each member of security staff shall continue to wear uniquely numbered tabards or other agreed form of individual identification for the duration of the event.
c) There shall be no reduction of civilian security staff, either prior to or during the day of the event, without the prior agreement of the Police / ESAG.
Key Dates:
The time-table set out in the Key Dates below shall be complied with by the Premises Licence Holder.
Key Date 1 No later than 4 months prior to the proposed dates of the event taking place: -
The Event Manager shall notify all Responsible Authorities and ESAG of his intention to hold the event and the proposed date it is to be held.
Key Date 2 No later than 120 days prior to the event taking place: -
The Event Manager shall consult with Warrington Borough Council Highways and Cheshire Police with regard to his proposals for traffic management, security and stewarding
Key Date 3 No later than 90 days prior to the event taking place: -
The Event Manager shall submit draft copies of his Event Management Plan to ESAG for consultation and review by the appropriate authorities. It is appreciated that this is a living document and may be subject to change as the event develops. Where changes are made, these are to be detailed and highlighted to ESAG: -
The Event Safety Management Plan shall include unless provided as separate documents: -
Crowd Management Plan
Security and Stewarding Plan
Traffic Management Plan drawn up by his appointed traffic management contractor which shall include any Temporary Traffic Regulation Orders he may seek to be imposed
Noise Management Plan detailing the sound control procedures, music noise limits and sound propagation tests
Medical/First Aid/Welfare Plan detailing the location(s) on site, number of staff and the operational times
Fire Safety Plan detailing the fire safety equipment and personnel to be available on site, evacuation points and projected exit times
An Emergency/Contingency Plan detailing blue light access routes, rendezvous point(s) and public evacuation areas
A gridded and scaled plan of the event site
Risk Assessment(s)
A list and descriptions of any temporary structures
A copy of his Public Liability Insurance document
Key Date 4 No later than 35 days prior to the event taking place: -
The Event Manager will submit final copies of the documents referred to above and any subsequent changes must immediately be brought to the attention of ESAG.
Key Date 5 During the week immediately prior to the event and if requested to do so: -
The Event Manager shall provide access to the event site to any member of ESAG or other Responsible Authority for the purposes of a site inspection and confirmation of compliance with the Event Safety Management Plan.
2. PUBLIC SAFETY
a) A crowd management plan has been constructed to manage flow rates, ingress and egress under all conditions. Event control is staffed on all open days, with key personnel Inc event safety/DPS, fire safety, security supervisor and medical director.
3. PREVENTION OF PUBLIC NUISANCE
a) The Premises License Holder shall appoint a suitably qualified and experienced Acoustic Consultant who shall be required to advise the Premises License Holder. The Consultant shall manage noise generated during the licensed events and liaise with all the relevant parties i.e. the Premises License Holder, the Environmental Protection Team at Warrington Borough Council, Event Promoters, Sound System and Performers, prior to and during the licensed event.
b) Two weeks prior to the event taking place, submit to the Environmental Protection Department a "Noise Management Plan" for prior written approval in advance of the event taking place. Thereafter, the approved "Noise Management Plan" shall be observed and complied with in full. Subject to Environmental Protection being satisfied, written approval will be given no later than two months in advance of the event taking place with any modifications only being made with the prior consent of Environmental Protection. For the avoidance of doubt the "Noise Management Plan" shall include the following elements:
c ) Shall clearly define the arrangements to secure compliance with the "Music Noise Level" throughout the event and the organisational management to secure the same. Where the "Music Noise Level" is breached, details of corrective action shall be appropriately documented.
d) The "Music Noise Level" shall not exceed 65dB LAeq (15 mins) 1 metre from the facade of any noise sensitive premises in the areas surrounding Tetley Walker Sports and Social Club (measured or where this is not achievable calculated from a nearby representative measurement position).
e) Shall clearly define the arrangements for receiving and responding to complaints from the community about noise and other issues associated with the build-up and clearance of the site infrastructure and the event itself.
f) All complaints shall be documented with the date and time of receipt, contact details for the complainant, details of the person receiving the complaint, details of the complaint, details of the investigation made and the date and time of any feedback given to the complainant.
g) Not later than 7 days in advance of the event taking place each household and business within the vicinity of the site (to be agreed with the Local Authority) shall be provided with details of how to make a complaint about event related noise, and be provided with an event timetable including times and dates for the erection and dismantling of the site infrastructure, sound propagation and speaker tests, sound checks time of the first chord and last chord for each day.
h) Within one calendar month of the event taking place, a full "Noise Report" prepared by a technically competent representative of the Acoustic Consultant shall be submitted to the Environmental Protection Department in writing.
I) Report shall include:
1) Details of the findings of the noise monitoring undertaken during the event.
2) Details of the number of occasions and duration when the "Music Noise Level" was exceeded.
3) Details of the corrective action taken to ensure compliance with the "Music Noise Level".
. 4) Provide a full breakdown of noise complaints received and the action taken.
5) Make recommendations for improvements in the management of event related noise for subsequent events.
4. PROTECTION OF CHILDREN FROM HARM
a) A “Challenge 25” policy shall be operated at the premises at all times
b) The only forms of ID that shall be accepted (at the discretion of the Management) as proof of age are a valid passport, a valid photographic driving licence, a PASS approved proof of age card, HM Services Warrant Card or other reliable photo ID (that has been approved for acceptance by the Police or an Officer of the Local Authority)
c) Publicity materials notifying customers of the operation of the “Challenge 25” scheme shall be displayed at the premises.
d) The Designated Premises Supervisor or Premises Licence Holder shall operate and maintain an up-to-date Register of Refusals of Sale of Alcohol, indicating the date, time and reason for refusal which shall be made available for inspection by Local Authority Officers and the Police. Alternatively an electronic point of sale refusals log shall be kept.
e) A documented training programme shall be introduced for all staff in a position to sell, serve or deliver alcohol. The programme shall be made available for inspection at the request of Local Authority Officers and Police. A record of such training shall be kept for each individual member of staff and shall be made available for inspection at the request of Local Authority Officers and Police.
f) A specific meeting point shall be allocated, with a lost child procedure in place.
g) The meeting point shall be supervised by trained/DBS persons, with arrangements in place for checking claimants to lost children (away from the child location - asking key questions on descriptions etc.)
h) All stewards and SIA briefed on the lost child policy and there shall be a sufficient response team in place.
ANNEXE 3 - CONDITIONS ATTACHED AT A HEARING BY THE LICENSING AUTHORITY
N/A
ANNEXE 4 - PLAN OF THE PREMISES
The plan of the premises forms part of the licence.
Dated 14th July, 2018
ANNEXE 5 - DATE LICENCE FIRST GRANTED
17th July, 2018