ANNEXE 1 - MANDATORY CONDITIONS
Supply of Alcohol
No supply of alcohol may be made under the premises licence:
() at a time when there is no designated premises supervisor in respect of the premises licence, or
() at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Drinks Promotions
(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
Water
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Age Verification
(1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
(a) a holographic mark, or
(b) an ultraviolet feature.
Measures
The responsible person must ensure that-
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Permitted Price
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purposes of the condition set out in paragraph 1:-
(a) duty is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) permitted price is the price found by applying the formula -
P = D + (D x V)
where -
(i) P is the permitted price
(ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) 'relevant person' means, in relation to premises in respect of which there is in force a premises licence-
(i) the holder of the premises licence
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) 'relevant person' means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) 'value added tax' means value added tax charged in accordance with the Value Added Tax Act 1994.
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day ('the first day') would be different from the permitted price on the next day ('the second day') as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Door Supervision
All persons employed at the premises to carry out a security activity must be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001 or entitled to carry out that activity by virtue of section 4 of that Act.
Exhibition of films
The admission of children under the age of 18 to film exhibitions permitted under the terms of this licence shall be restricted in accordance with any recommendations made by the British Board of Film Classification, where the film has been classified by that Board.
ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
See below conditions under annexe 3 - granted by the Licensing Sub Committee on 15th August 2017.
ANNEXE 3 - CONDITIONS ATTACHED FOLLOWING A HEARING BY THE LICENSING AUTHORITY
Granted by the Licensing Sub Committee on 15th August 2017
GENERAL
1. All licensable activities shall cease at 22:30 hours, the Sale/Supply of Alcohol to cease at 22.15 hours and the site to be closed to the public at 23:30 hours.
2. In the year 2018 (the first year of operating) the premises licence is restricted to either 2 x one day events or 1 x two day event with a maximum capacity of 25,000 for paying customers. After 2018 the Premises Licence period is restricted with a maximum capacity of 29,999 to either
(a) 3 x one day event
(b) 1 x two day event and a one day event
(c) 1 x three day events
3. The Premises Licence Holder shall produce an Event Management Plan (EMP) for the licensable activity proposed at the Licensed Premises. No licensable activities otherwise authorised by this Licence shall take place unless the Event Management Plan (EMP), is submitted to and approved by the Licensing Authority and the Event Safety Advisory Group (ESAG) or the equivalent. The EMP shall be submitted to the Licensing Authority and the ESAG not less than 90 days prior to the proposed Event. The EMP will include:
i. Names, addresses and telephone numbers of persons/organisations responsible for:
Overall event safety control
Production
Medical and first aid provision
Site management and the structural integrity of all temporary structures
Crowd management, steward and security
Fire safety and control
Configuration and control of sound systems
Management of any on-site car parking
Management of concessions and franchises
Provision and maintenance of water supplies
Welfare and provision of information
Collection and removal of litter and other waste
i. The proposed audience capacity including guests.
ii. Plans to agreed scales detailing exits, entrances, temporary bars, marquees and all facilities to be provided.
iii. Details of proposals for entertainments, together with information regarding any special effects.
iv. Details of proposals for concessionary activities including food franchises, bars, restaurants and non-food retail sales.
v. An Alcohol Management Plan which will include details of:
The Designated Premises Supervisor (DPS)
Personal licence holders
Control of the sale of alcohol
Proof of age policy (including Challenge 25)
·Promotion of responsible drinking
Appropriate signage
vi. A Safety Policy and Risk Assessment for the event.
vii. Details of arrangements for co-ordinating and controlling event safety on site.
viii. A site safety plan including site safety rules, requirements for construction and breakdown of site, structural safety calculations, drawings of temporary structures and safety barriers, details of electrical installations and lighting arrangements.
ix. Incident contingency and emergency plans (including a Major Incident Plan).
x. A Crowd Management Plan, including plans for access, egress, dispersal and evacuation.
xi. A Stewarding and Security Plan.
xii. A medical and first aid plan.
xiii. A Fire Safety plan.
xiv. A Transport Plan including a Traffic Management Plan.
xv. A Sound Assessment with details and proposals for monitoring and controlling sound emission and a draft Noise Management Plan.
xvi. Details for the provision of cleaning and maintenance of sanitary accommodation, washing facilities and drinking water.
xvii. Details for the collection of litter and disposals of other waste.
xviii. Details of welfare arrangements facilities and provisions for information on site.
xix. Details of the arrangements and facilities for disabled persons..
4. Full and detailed consultation will be undertaken through the Multi Agency Forum with the Licensing Authority and each of the responsible authorities and other relevant authorities. The multi-agency meetings will take place prior to each event and will refine and finalise the EMP.
5. The EMP will provide dates specifying the date by which obligations in the EMP must be complied with, such as, the provision of final plans, provision of information to responsible authorities for approval and completion of the infrastructure for the event including the Key Dates referred to later.
6. The Events shall be managed in accordance with the EMP approved by the Licensing Authority and the ESAG.
7. Whilst the Licensed Premises are used for regulated entertainment, the Premises Licence Holder or some other responsible person nominated in writing by the Premises Licence Holder shall be in charge of and present at the Licensed Premises and shall be responsible for the carrying out of all conditions of the Premises Licence. In this connection the Premises Licence Holder shall appoint sufficient staff whose duties it shall be to exercise general supervision and to assist in the observance of the conditions of the Premises Licence.
8. The Premises Licence Holder will make adequate provision for monitoring and controlling the number of persons entering the licensed site and any temporary structures within it by way of fencing, gate systems, security or other provision to prevent unauthorised access to the licensed site or any part thereof.
9. Arrangements will be put in place to provide necessary information to persons attending the events to include dealing with lost and found persons and property, the emergency services, promoting responsible drinking and advising of taking care of hearing.
10. Any alterations to the running of the event made during the time the licence is in operation must be agreed by the Event Liaison Team (ELT).
11. The Premises Licence holder will operate the ELT on-site during the Event, which will include representatives of the Premises Licence Holder, Responsible Authorities and other members of ESAG as agreed appropriate. The ELT will meet during the Event at frequencies agreed by the ELT.
12. A Multi-Agency Debrief meeting (ESAG) will be convened by the Premises Licence Holder within 28 days after each Event which will include representatives from the Licensing Authority, Responsible Authorities and other members of ESAG.
13. The Premises Licence Holder will convene a public meeting with residents to discuss its management plans for the Event each year two (2) months before the Event and convene a public debrief with residents within one month of the ESAG debrief following each Event.
14. The Premises Licence Holder shall send out a newsletter to local residents (including Riverside) no later than 120 days prior to the event taking place, giving information about the event, including proposals for traffic management, security and stewarding as far as these are known and reminding residents to contact their Ward Councillor over any concerns they have so that these can be reported back to the ESAG.
15. Agreed condition with the Police Authority - The Premises Licence Holder shall comply with the Key dates set out in the time-table below in each year that the Premises Licence remains in force :-
Key Date 1 No later than 6 months prior to the proposed dates of the event taking place: -
The Event Manager shall notify all Responsible Authorities and ESAG of his intention to hold the event and the proposed date it is to be held.
Key Date 2 No later than 120 days prior to the event taking place: -
The Event Manager shall consult with Warrington Borough Council Highways and Cheshire Police with regard to his proposals for traffic management, security and stewarding
Key Date 3 No later than 90 days prior to the event taking place: -
The Event Manager shall submit draft copies of his Event Management Plan to ESAG for consultation and review by the appropriate authorities. It is appreciated that this is a living document and may be subject to change as the event develops. Where changes are made, these are to be detailed and highlighted to ESAG: -
The Event Safety Management Plan shall include unless provided as separate documents: -
Crowd Management Plan
Security and Stewarding Plan
Traffic Management Plan drawn up by his appointed traffic management contractor which shall include any Temporary Traffic Regulation Orders he may seek to be imposed
Noise Management Plan detailing the sound control procedures, music noise limits and sound propagation tests
Medical/First Aid/Welfare Plan detailing the location(s) on site, number of staff and the operational times
Fire Safety Plan detailing the fire safety equipment and personnel to be available on site, evacuation points and projected exit times
An Emergency/Contingency Plan detailing blue light access routes, rendezvous point(s) and public evacuation areas
A gridded and scaled plan of the event site
Risk Assessment(s)
A list and descriptions of any temporary structures
A copy of his Public Liability Insurance document
Key Date 4 No later than 35 days prior to the event taking place: -
The Event Manager will submit final copies of the documents referred to above and any subsequent changes must immediately be brought to the attention of ESAG.
Key Date 5 During the week immediately prior to the event and if requested to do so:-
The Event Manager shall provide access to the event site to any member of ESAG or other Responsible Authority for the purposes of a site inspection and confirmation of compliance with the Event Safety Management Plan.
THE PREVENTION OF CRIME AND DISORDER
16. The Licence Holder will appoint a Security and Stewarding provider and their Operational Plans will be contained in the EMP. All Security and Stewards will be easily identifiable and have appropriate training for their duties. A register will be maintained of all stewards and security staff employed before, during and after each event containing their full names, dates of birth, home addresses, employers, event specific identification and where appropriate, their Security Industry Authority (SIA) registration details.
17. Where individuals are required on the Licensed Premises to carry out licensable security activities under the Private Security Industry Act 2001 they must be licensed by the Security Industry Authority.
18. Agreed condition with the Police Authority relating to security:
(a) The numbers of SIA registered staff and stewards and their deployment areas and times of duty shall be set by the security provider and agreed by Police and ESAG. These details shall be included in the Event Safety Management Plan or other plan(s) where these are separate documents.
(b) Sufficient numbers of security staff shall remain on duty to complete the egress process and this number shall be agreed at ESAG meetings.
(c) Each member of security staff shall continue to wear uniquely numbered tabards or other agreed form of individual identification for the duration of the event.
(d) There shall be no replacement of Police personal by civilian security staff without the prior agreement of the ESAG.
19. Agreed condition with the Police Authority relating to CCTV:
(a) A comprehensive CCTV system shall be employed and must comply with the reasonable recommendations of Cheshire Constabulary and ESAG.
(b) A CCTV Liaison Officer shall be appointed by the organisers who will have continuity of access to material both during and after the event. All subsequent requests for CCTV material needed for the investigation of crimes will then be directed through this person.
20. The Alcohol Management Plan will set out procedures to minimise any contribution to crime and disorder from the consumption of alcohol.
21. The Premises Licence Holder shall take all reasonable steps to prevent drunkenness or other disorderly conduct and shall not permit entertainments which are obscene offensive to public decency or calculated to incite a breach of the peace.
22. The Premises Licence Holder shall prepare a drugs policy for events which will be based on 3 core messages:
Prevention
Drug Dealers and users
Welfare and treatment
23. Random searching at a search ratio agreed with the Police will take place at all entrances and within the Licensed Premises for offensive weapons or drugs along with other prohibited items such as but not limited to glass bottles, illegal drugs, legal highs, nitrous oxide or weapons of any kind. In addition, all bags will be searched on entry. Searching of persons shall be carried out by members of the same gender.
24. The ticket conditions shall indicate that searching for prohibited items will be carried out and there will be signage with this message at all entrances.
25. The sale or supply of alcohol will only be permitted by the Designated Premises Supervisor (DPS) or by his/her written authority. The DPS will remain on site during the hours of alcohol service.
26. In accordance with the Alcohol Management Plan, ticket holders will not be permitted to bring alcohol into the Event.
27. Anyone deemed to be drunk and/or disorderly or under the influence of any controlled substances will be refused entry to the Event.
28. A Challenge 25 policy will be in place at all bars and displayed on the Website and /ticket outlets.
29. Any person displaying drunken or aggressive behaviour will be removed from the Event and their removal recorded in the incident log book. Anyone found to be using illegal substances will be dealt with in accordance of the Drugs Policy. No legal highs or nitrous oxide will be allowed into the event. Anyone found with these items in their possession will be refused entry or ejected if there are grounds to suspect that they are selling them. Anyone found using or in possession of illegal substances will be dealt with in accordance with the agreed drugs policy for this event, which will be found in the EMP.
30. An incident and log book will be completed for any incident of crime and disorder or anti-social behaviour that takes place within the Licensed Premises. The log book/record will be made available upon request to officers from the Licensing Authority, Trading Standards and the Police.
31. A strategy will be put into place to steward areas outside the licensed area.
32. Agreed condition with the Police Authority relating to meetings:
There shall be:
(a) A review of concerns of the community in relation to public nuisance on an annual basis,
(b) A review of crime and disorder on an annual basis,
(c) A review of the Event Safety Management Plan and any ancillary documents shall take place on an annual basis with the Event Safety Advisory Group.
(d) An appointed representative of the Premises Licence Holder shall attend advisory briefings with senior Cheshire Constabulary staff appointed by Cheshire Constabulary when arranged prior to and after any event.
PUBLIC SAFETY
GENERAL
33. The venue and all equipment, furnishing, fittings and the like shall be constructed, provided and maintained so as to be in a thoroughly safe condition for entertainment purposes.
34. Suitable records shall be kept by the Premises Licence Holder or his agent regarding fire safety precautions, electrical installations and the construction of the built environment.
35. Authorised officers of the Licensing Authority, the Fire Authority, the Ambulance Service and the Police shall have free access to all parts of the Licensed Premises for the purpose of inspection at all reasonable times.
36. The Premises Licence Holder shall ensure that the Premises Licence and all conditions attached thereto are retained at the Licensed Premises and are available for inspection at all reasonable times by authorised officers of the Licensing Authority, Fire Authority, Ambulance Service and the Police.
CAPACITY AND ENTRY CONTROL
37. The ticketed capacity will not exceed the maximum capacity permitted by the premises licence.
38. Appropriate arrangements by way of barriers, gate systems, security or other provision will be made, in agreement with the responsible authorities, to prevent unauthorised access to the Licensed Premises and manage entry to the Licensed Premises.
39. Admission to the Licensed Premises will be by ticket only unless otherwise approved by the Licensing Authority. Ticket printing manifests and sales figures will be available upon request to the Licensing Authority.
LIGHTING AND ELECTRICAL INSTALLATIONS
40. Entrances and exits to the Licensed Premises including temporary structures within the Licensed Premises will be kept clear at all times and will be adequately illuminating during periods of darkness. If required by the Licensing Authority a lighting check will be carried out in consultation with the appropriate Responsible Authorities prior to the premises being opened to the public.
41. Adequate lighting levels will be maintained within any temporary structure and emergency lighting to the satisfaction of the appropriate Responsible Authority shall be provided in such temporary structures.
42. All electrical installations and equipment will comply with the general requirements at the Electricity at Work Regulations 1989 and with the general provisions of the Event Safety Guide or any replacement guidance. The Premises Licence Holder will employ competent persons to assess the electrical requirements at the event and the compatibility of the electrical supply with the equipment used and take all reasonable measures to ensure so far as is reasonably practicable the safety of all persons at the event.
43. All generators on the Licensed Premises shall be diesel driven.
FIRE SAFETY
44. Suitable and sufficient firefighting provision will be produced and maintained on the Licensed Premises for the duration of each event to the satisfaction of the Fire and Rescue Service.
45. The Fire Retardency characteristics of all tents, drapes and scenery used in or on any temporary structures will be to the satisfaction of the Fire and Rescue Service.
46. The siting of all vehicles, generators, tents, marquees etc., shall be to the satisfaction of the Fire and Rescue Service.
47. Concessions with cooking facilities shall be positioned to the satisfaction of the Fire and Rescue Service.
48. No special effects including lasers, strobe lights, stage pyro, smoke, vapour or fireworks shall be used without the prior approval of the Licensing Authority and the Fire and Rescue Service.
SAFETY OF THE BUILT ENVIRONMENT
49. The Premises Licence Holder when requested by the Licensing Authority shall provide evidence that the Built Environment is being effectively maintained.
50. The Built Environment shall not be altered without the written consent of the Licensing Authority.
HEALTH AND SAFETY REQUIREMENTS
51. The Licensed Premises shall conform to all relevant provisions of current Health and Safety legislation in respect of persons employed in or visiting the venue and the Premises Licence Holder shall comply with all such legislation and the reasonable requests of the Health and Safety Inspectorate.
52. The Premises Licence Holder shall maintain good order in the Licensed Premises and shall appoint a staff of competent security/stewards for this purpose. The security/stewards shall be adequately trained and instructed in their duties, briefed thoroughly before the performance starts and shall wear distinctive dress. They shall be controlled from the central control point and shall be under the control of supervisors, equipped with suitable means of communication to the Event Control Team. While on duty they shall not be engaged on other activities which would prevent them from carrying out these functions. All security/stewards shall be made aware of the position and arrangements for First Aid. Security/stewards shall be positioned at all exits and at key points where control is most needed, particularly in a central area near the stage. Security/stewards shall exercise proper control over the audience.
53. Sufficient security/stewards shall be available to ensure that all access and exit routes are kept clear until the site is completely cleared.
MEDICAL AND FIRST AID PROVISION
54. The Premises Licence Holder will appoint a suitably competent provider to manage and provide suitably staffed and equipped medical/first aid facilities to the satisfaction of the ESAG.
SANITARY PROVISION
55. The Premises Licence Holder shall ensure that adequate sanitary provisions and hand cleansing facilities are provided for the number of people expected to attend the event to the satisfaction of the Licensing Authority. Toilets shall be kept in good order and repair and serviced throughout the event to ensure they are kept safe, clean and hygienic. Toilets shall be supplied with toilet paper, in a holder or dispenser at all times. The quantity of toilets provided will be at least the number advised in the Purple Guide.
STAGING OF STRUCTURES
56. Details of all temporary structures (including stages) will be included in the Event Management Plan.
VEHICLE MOVEMENT
57. Vehicle movement within the Licensed Premises will be limited to those which are essential and will be controlled to ensure safety of the public and staff. Vehicles moving within public areas will require a Banksman at all times.
DISABLED PERSONS
58. The Premises Licence Holder will ensure that arrangements and provision for disabled persons, namely access and egress, sanitation facilities and viewing areas are provided and maintained for each event to the satisfaction of the ESAG.
REFRESHMENT FACILITIES
59. The siting of all concessions will be in consultation with the ESAG.
60. All food concessions will be available for inspection at times suitable to the Council’s Environmental Health Officers. Any food concession not complying with food safety or occupation Health and Safety at Work Requirements will be closed upon request of the appropriate Environmental Health Officer.
61. One drinking water tap shall be provided for each 3,000 persons and a drinking water supply shall be available at the first aid point.
62. No glass bottles will be sold anywhere on site. All bottles will be PETs sold with tops removed, and where practicable, draft will be sold in plastic/paper cups
ALCOHOL
63. Where more than one bar is in use there shall be a Personal Licence holder on duty at each one.
64. The Challenge 25 Policy will be robustly enforced. Bar staff shall ask for proof of age ID whenever the customer appears to be under 25 years old.
65. The alcohol policy for all events will take all reasonable steps to minimise the likelihood of supply or consumption of alcohol by persons under 18.
66. The Premises Licence Holder shall prominently display notices at bars stating it is an offence to purchase or attempt to purchase alcohol for anybody under 18.
67. All staff employed in the sale of alcohol will be fully trained regarding age restricted sales and sales to persons who are drunk. All sales training undertaken by staff members shall be fully documented and recorded prior to being allowed to sell alcohol, all training records shall be made available from officers from the Licensing Authority, Trading Standards and the Police.
68. Soft drinks and free drinking water shall be available on the Licensed Premises as an alternative to alcohol.
69. No glass bottles will be sold anywhere on site. All bottles will be PETs sold with tops removed, and where practicable, draft will be sold in plastic/paper cups.
SITE ACCESS AND EGRESS
70. A Transport Plan including a Traffic Management Plan will be provided within the Event Management Plan.
SIGNAGE
71. Suitable notices shall be provided throughout the Licensed Premises to indicate clearly the location of all available services and facilities such as sanitary accommodation, refreshments, drinking water, first aid points and exits, all of which shall be clearly signposted.
THE PREVENTION OF PUBLIC NUISANCE
72. Conditions agreed with Environmental Health Protection (EHO - Noise Control)
(a) The Premises Licence Holder shall appoint a suitably qualified and experienced Acoustic Consultant who shall be required to advise the Premises License Holder. The Consultant shall manage noise generated during the licensed events and liaise with all the relevant parties ie the Premises License Holder, the Environmental Protection Team at Warrington Borough Council, Event Promoters, Sound System and Performers, prior to and during the licensed event.
(b) At least three calendar months in advance of the event taking place each year, the Premises Licence Holder shall submit to the Environmental Protection Department a "Noise Management Plan" for prior written approval in advance of the event taking place. Thereafter, the approved "Noise Management Plan" shall be observed and complied with in full. Subject to Environmental Protection being satisfied, written approval will be given no later than two months in advance of the event taking place with any modifications only being made with the prior consent of Environmental Protection. For the avoidance of doubt the "Noise Management Plan" shall include the following elements:
(i) Shall clearly define the measures to be taken to achieve (e.g. sound propagation, calculation, Mapping or similar), and ensure compliance (e.g. manned monitoring locations, remote monitoring with feedback system to the sound mixing desk), with the " Music Noise Level".
(ii) The Premises License Holder shall include an initial noise assessment in the Noise Management Plan. This shall detail the ambient noise levels at specific locations together with details of predicted noise levels during the event at agreed residential locations (taking into account all amplified noise sources). It shall also provide details of how the applicant and their Acoustic Consultant propose to ensure that noise conditions across the site are complied with. This shall be submitted to and agreed by Warrington Borough Council’s Environmental Protection Department prior to the submission of the Noise Management Plan. Warrington Borough Council does not expect that the ambient noise levels will alter year after year and so would only require that the applicant’s Acoustic Consultant carry out a further ambient noise assessment in the event of a significant change to the local noise environment.
(iii) Shall clearly define the continuous noise monitoring arrangements and locations to be monitored, to determine compliance with the " Music Noise Level" for the full duration of each performance.
(iv) Shall consider other sensitive activities that may be affected by the event(s), for example, church services.
(v) Any use of public address systems, other potentially noisy activities such as fairgrounds and pyrotechnics) shall be considered and detailed in the noise management plan.
(vi) Shall specify the operator competency and type of noise monitoring equipment to be utilised. Measurements shall be undertaken on a real time basis for the full duration of the event.
(vii) Shall clearly define the arrangements to secure compliance with the "Music Noise Level" throughout the event and the organisational management to secure the same. Where the "Music Noise Level" is breached, details of corrective action shall be appropriately documented.
(viii) Shall clearly define the arrangements for receiving and responding to complaints from the community about noise and other issues associated with the build-up and clearance of the site infrastructure and the event itself.
(ix) All complaints shall be documented with the date and time of receipt, contact details for the complainant, details of the person receiving the complaint, details of the complaint, details of the investigation made and the date and time of any feedback given to the complainant.
(x) The sound systems associated with each ride on the fairground shall not be operated after 22:00.
(xi) Not later than 7 days in advance of the event taking place each household and business within the vicinity of the site (to be agreed with the Local Authority) shall be provided with details of how to make a complaint about event related noise, and be provided with an event timetable including times and dates for the erection and dismantling of the site infrastructure, sound propagation and speaker tests, sound checks time of the first chord and last chord for each day
(xii) Erection and dismantling of the site infrastructure shall not take place before 08.00hrs or after 20.00hrs on any day. If for any reason, these times need to be extended, such as a result of poor weather conditions, permission must be sought by the local authority and only ‘non-noisy’ works may take place.
(xiii) Timings for sound propagation and speaker tests shall not take place before 08.00hrs or after 20.00hrs on any day.
(xiv) The appointed acoustic consultant will comply with any reasonable noise management request from the environmental protection team.
(xv) The Premises License Holder shall ensure that any Sound System Supplier, Sound Engineer, Sound Equipment Operator or Performer is informed of the noise conditions contained within the licence and that they will be required to comply with any instructions given to them by the Premises License Holder or the employed Acoustic Consultant.
(xvi) Within one calendar month of the event taking place, a full "Noise Report" prepared by a technically competent representative of the Acoustic Consultant shall be submitted to the Environmental Protection Department in writing.
This report shall include:
i. Details of the findings of the noise monitoring undertaken during the event.
ii. Details of the number of occasions and duration when the "Music Noise Level" was exceeded.
iii. Details of the corrective action taken to ensure compliance with the "Music Noise Level".
iv. Provide a full breakdown of noise complaints received and the action taken.
v. Make recommendations for improvements in the management of event related noise for subsequent events.
(xvii) Allow for authorised, named, Local Authority employees to access any area of the site where a main sound system may be operable, to conduct noise monitoring if it is deemed necessary and safe.
73. The "Music Noise Level" shall not exceed 75dB LAeq (15 mins) 1 metre from the facade of any noise sensitive premises in the areas surrounding Victoria Park (measured or where this is not achievable calculated from a nearby representative measurement position).
74. At least 28 days prior to any event involving lighting or fireworks which are to be visible outside the Licensed Premises a scheme containing full details of such lighting or fireworks the Premises Licence Holder will submit to the Licensing Authority for approval such approval not to be unreasonably withheld or delayed and any such scheme shall be implemented as approved.
75. No firework displays at the end of an event shall be held without the consent of the Licensing Authority.
76. At least 28 days prior to the event a scheme for collection and clearance of litter shall be submitted by the Premises Licence Holder to the Licensing Authority for approval, such approval not to be unreasonably withheld or delayed and clearance of litter shall be carried out in accordance with the approved scheme.
77. The Premises Licence Holder will appoint a litter management company which will produce a litter management plan for the Licensed Premises. The litter management plan will include sufficient suitably trained and equipped staff who will be employed to collect litter during and after the event. This will include areas outside the licensed site including neighbouring residential areas
78. The Premises Licence Holder will also ensure that waste generated from sanitary facilities is properly disposed of with details being contained in the Event Management Plan.
79. At least 28 days prior to any event a scheme (a dispersal policy) based on a risk assessment undertaken by the concert organisers for the stewarding of the adjoining areas on the day(s) of the concert(s) shall be submitted by the Premises Licence Holder to and agreed by the ESAG, relevant Responsible Authorities (including Police) and the Licensing Authority.
80. Stewarding shall be carried out in accordance with the approved scheme save for any amendments or variations at the direction of the event control or security teams for the concert made necessary in the interests of the safety or security of persons attending the concert or living in the immediate vicinity of the Licensed Premises by circumstances arising on the day(s) of the Event.
THE PROTECTION OF CHILDREN FROM HARM
81. The Premises Licence Holder will carry out a risk assessment for every event to consider the implications of attendance of children at the event. If appropriate, information will be given out in advance to say that no-one under the age of 16 years will be allowed to attend the event unless accompanied by an adult.
ALCOHOL
82. Soft drinks and free drinking water shall be available on the Licensed Premises as an alternative to alcohol.
WELFARE
83. At the point of sale of tickets for events recommendations will be given upon the suitability of the entertainment and the attendance of children whether accompanied or not.
84. At events when children are present, parents and guardians will be advised to instruct children to contact security, stewards, police or first aiders if they become separated.
85. Staff at the event will be briefed with the protocol for appropriately escorting and caring for children until they are reunited with parents / guardians.
86. Any child entering with an adult will be offered a wristband with the accompanying adults’ telephone number written on it in case they get separated during the event. A welfare tent will be situated on site which will also house a dedicated lost children staff member.
Conditions agreed with Trading Standards
87. The only forms of ID that shall be accepted (at the discretion of the management) as proof of age are a valid passport, a valid photographic driving licence, a PASS approved age card, HM Services warrant card or other reliable photo ID (that has been approved for acceptance by the Police or other responsible Authority).
88. Publicity materials notifying customers of the Challenge 25 scheme shall be displayed at the premises.
89. A documented training programme shall be introduced for all staff in a position to sell, serve or deliver alcohol. The programme shall be made available for inspection at the request of the Local Authority officers and/or the police. Alternatively, where agency staff are to be employed the organisers of the event shall provide documentary evidence that all staff in a position to sell, serve or deliver alcohol have received appropriate training.
ANNEXE 4 - PLAN OF THE PREMISES
The plan of the premises forms part of the licence.
ANNEXE 5 - DATE LICENCE FIRST GRANTED
15th August 2017.