ANNEXE 1 - MANDATORY CONDITIONS
Supply of Alcohol
No supply of alcohol may be made under the premises licence:
() at a time when there is no designated premises supervisor in respect of the premises licence, or
() at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Drinks Promotions
(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
Water
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Age Verification
(1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
(a) a holographic mark, or
(b) an ultraviolet feature.
Measures
The responsible person must ensure that-
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Permitted Price
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purposes of the condition set out in paragraph 1:-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula -
P = D + (D x V)
where -
(i) P is the permitted price
(ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence-
(i) the holder of the premises licence
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
Door Supervision
All persons employed at the premises to carry out a security activity must be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001 or entitled to carry out that activity by virtue of section 4 of that Act.
Exhibition of films
The admission of children under the age of 18 to film exhibitions permitted under the terms of this licence shall be restricted in accordance with any recommendations made by the British Board of Film Classification, where the film has been classified by that Board.
ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The conditions below form part of the documents "RivFest 2018 Event Management Plan" which forms part of this licence.
1. PREVENTION OF CRIME & DISORDER
The numbers of SIA registered staff and stewards and their deployment areas and times of duty shall be set by the security provider and agreed by Police and ESAG. These details shall be included in the Event Management Plan or other plan(s) where these are separate documents.
Sufficient numbers of security staff shall remain on duty to complete the egress process and this number shall be agreed by Police / ESAG meeting.
Each member of security staff shall continue to wear uniquely numbered tabards or other agreed form of individual identification for the duration of the event.
There shall be no reduction of civilian security staff, either prior to or during the day of the event, without the prior agreement of the Police / ESAG.
1. Key Dates:
The time-table set out in the Key Dates below shall be complied with by the Premises Licence Holder.
Condition:
Key Date 1 No later than 4 months prior to the proposed dates of the event taking place: -
The Event Manager shall notify all Responsible Authorities and ESAG of his intention to hold the event and the proposed date it is to be held.
Key Date 2 No later than 120 days prior to the event taking place: -
The Event Manager shall consult with Warrington Borough Council Highways and Cheshire Police with regard to his proposals for traffic management, security and stewarding
Key Date 3 No later than 90 days prior to the event taking place: -
The Event Manager shall submit draft copies of his Event Management Plan to ESAG for consultation and review by the appropriate authorities. It is appreciated that this is a living document and may be subject to change as the event develops. Where changes are made, these are to be detailed and highlighted to ESAG: -
The Event Safety Management Plan shall include unless provided as separate documents: -
Crowd Management Plan
Security and Stewarding Plan
Traffic Management Plan drawn up by his appointed traffic management contractor which shall include any Temporary Traffic Regulation Orders he may seek to be imposed
Noise Management Plan detailing the sound control procedures, music noise limits and sound propagation tests
Medical/First Aid/Welfare Plan detailing the location(s) on site, number of staff and the operational times
Fire Safety Plan detailing the fire safety equipment and personnel to be available on site, evacuation points and projected exit times
An Emergency/Contingency Plan detailing blue light access routes, rendezvous point(s) and public evacuation areas
A gridded and scaled plan of the event site
Risk Assessment(s)
A list and descriptions of any temporary structures
A copy of his Public Liability Insurance document
Key Date 4 No later than 35 days prior to the event taking place: -
The Event Manager will submit final copies of the documents referred to above and any subsequent changes must immediately be brought to the attention of ESAG.
Key Date 5 During the week immediately prior to the event and if requested to do so: -
The Event Manager shall provide access to the event site to any member of ESAG or other Responsible Authority for the purposes of a site inspection and confirmation of compliance with the Event Safety Management Plan.
An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards the prevention of crime and disorder the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Safety Officer
4) Security Officer (overseeing a team of 90 security staff)
5) River Reeves Foundation Stewards (local volunteers - all DBS checked)
The Event Control Management Team will establish an event control point - The Event Communications Centre (ECC) which will be supervised at all times during the event by the Senior Communications Manager and a member of the Event Management Team as a minimum requirement. This centre will be located outside the main Town Hall reception area.
The ECC will act as the central point for all communications including emergency, first aid and lost children procedures.
A member of the Event Control Management Team will act as Senior Communications Manager at all times. In the event that the acting Senior Communications Manager is unable to operate then the next available member of the Event Control Management Team will take their place.
The Communications Centre will be equipped with:
• A radio
• Emergency contact mobile phones (min 2 - the numbers of which will be circulated to the emergency services / stewards / security)
• Phone numbers for emergency services / contacts - Appendix 3
• The event safety file
• The event incident file
• The emergency evacuation procedure
All incidents will be reported to the Communications Centre where they will be recorded and actioned if necessary.
A radio system will be in operation as the main form of communications between the stewards / security and the Communications Centre. The following positions and associated call signs will hold radios;
• Alpha 1 - Communications Centre
• Alpha 2 - Stewards at the main entrance / exit gate
• Alpha 3 - Stewards at the Midland Way exit
• Alpha 4 - Security and Safety Manager
• Alpha 5 - Operations Manager
• Alpha 6 - Site Manager
There will be a security team with a ratio of 1 trained security steward per 100 attendees. This will ensure a maximum of 90 stewards if ticket sales reach 9,000. The role of the stewards and security personnel is to provide a safe environment for all of the attendees. They will be responsible for monitoring members of the public and identifying any unusual activity or anti -social behaviour. All security personnel will wear high viz vests to make them easily identifiable. They will have radio communications with the Event Communications Centre (ECC) as part of the general operation of the event and to assist in the implementation of the emergency plan. In the event of unusual, antisocial behaviour or illegal activities the police be called to assist.
The organisers (as was the case with RivFest16 and RivFest17) will also work closely with the local police to ensure good lines of communication before, during and after the event.
2. PUBLIC SAFETY
a) Two Personal Licence Holders will be on duty at all times during the licensable hours with one dedicated to the bars on the front area of the Town Hall and one dedicated to the bars at the rear of the Town Hall.
b) All cans to be decanted before service to the customer.
c) Bars will only serve drinks in plastic glassware or PET bottles that have been opened.
d) The list of items that are prohibited from being brought in to the event shall include alcohol and glass.
e) An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards public safety, the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Site Manager
4) Safety Officer
5) Security Officer (overseeing a team of 90 security staff)
6) Security Personnel (SIA Badged staff and local volunteers)
Event Insurance: Warrington Borough Council have public liability insurance for the site. All contractors / traders will be required to supply copies of their public liability cover as well as employee liability cover (if necessary) which will be retained in the event safety file.
Construction Phase: During the construction phase all risk assessment will have been completed in advance and held in the event safety file. Where minor alterations are identified on the day of construction these will be noted and recorded in the event safety file. All traders and volunteers (where applicable) and contractors providing services for the event will be expected to forward the following documentation prior to starting work on the site:
• Copy of public and employers liability insurance certificate
• Risk assessments and method statements relating to their on-site activities
All vehicle movements will be monitored and controlled by the Operations Manager and the Security and Safety Manager. Stewards wearing high visibility clothing will assist in the traffic management during the construction phase. Vehicle access will be via the main entrance on Sankey Street and up to the Town Hall car park. All vehicles will be restricted to essential vehicles only for equipment drop off. Once the equipment has been unloaded the vehicle will leave the site unless it is required by the owner for the purposes of their trade / display.
The Event Phase: Before the public are allowed onto the site the Event Control Management Team will tour the site and inspect all provisions made. If all members of the team are happy that the site is in a safe and proper state, then all members of the team will sign off the site prior to any members of the public being given access at midday on Saturday 14th July. Stewards and security will be deployed as per the crowd safety management plan. Event control will be fully operational. Site inspections will be carried out on a regular basis to ensure that all controls specified in the safety plan and risk assessment are in place which includes fire safety equipment.
Crowd Management: This will be the responsibility of the Security Officer. Up to 90 security personnel (dependent on ticket sales - 1 security steward per 100 attendees) will be placed at the following locations at all times during the event phase.
- 15 x security personnel at Town Hall entrance gate for security search and ticket checks
- 10 x security personnel at the Midland Way exit
- 20 x security personnel patrolling the perimeter fence from within the festival site for the duration of the event
- 20 x security personnel mingling with the crowd - main stage
- 10 x security personnel mingling with the crowd - second stage
- 5 x security personnel patrolling the perimeter fence (external)
- 10 x security personnel patrolling the family village area
The role of the security personnel is to provide a safe environment for all of the attendees. They will be responsible for monitoring members of the public and identifying any unusual activity or anti -social behaviour. All security personnel will wear high viz vests to make them easily identifiable. They will have radio communications with the Communications Centre mobile unit as part of the general operation of the event and to assist in the implementation of the emergency plan. In the event of unusual, antisocial behaviour or illegal activities the police will be called to assist. Pedestrians will not be allowed to exit the site via the Midland Way exit. All exit routes and emergency service routes will be kept clear at all times from vehicles. This will be the responsibility of the security personnel located at the main gate entry / exit points to the event. All entry / exit routes will be clearly sign posted and adequately lit.
Emergency Procedures: If the operational Event Control Management Team considers that an emergency is to be declared then overall operational command will fall to Cheshire Fire and Rescue and Cheshire Constabulary and the Event Control Management Team should act in accordance with their instructions. An emergency service control point will be established at the Event Communications Centre. From there, the Events Manager will task and control the response in close contact and as directed by the emergency services. In the event of an emergency it is likely that a member of the Security Team will be first on the scene of any incident. All Event personnel will follow these guidelines:
• Make communication with the Communications Centre via radio.
• When approaching any incident make an assessment of the scenario and communicate it to the Communications Centre and await instructions.
• Be aware of hidden dangers when approaching any incident
• Always put the safety of the attendees and festival personnel above all other things
• Once a clear understanding of the incident has been established by the Communications Centre they will assess the incident and decide on the level of response needed.
• Where possible, the Communications Centre will use the resources at hand to handle the incident. The decision to request assistance from the emergency services will be made by the Event Manager.
• Details of any incidents / accidents including time line, persons involved and actions taken will be recorded by the Communications team in the incident / accident log book located in the Communications Centre.
Medical and First Aid: During the construction and deconstruction phases first aid will be given by trained and qualified volunteers. A minimum of one first aider and first aid box will be present on site during these phases.
For the main festival event, an initial assessment made by Medical Remote Services (MRS) given the max number of 9,500 persons on site has quoted to supply the following for the day and evening phases of the festival:
- 15 x advanced first aiders
- The medical team will be based in an identifiable medical / tent / triage area next to the Communications Centre at the Town Hall reception area and will be in radio contact at all times. If needed the Communications Centre will alert the medical team. Clear routes for ambulances and medical staff will be maintained. There will also be an ambulance on site for the duration of the main festival event, situated in the r Town Hall reception area with a clear route to the main exit on Sankey Street.
Fire Risk Assessment: The Event Control Management Team have identified one area of high risk, three areas of public containment and a general risk for the site, all of which are detailed below:
High Risk Areas (Areas containing quantities of fuel and the possibility of ignition)
i) Generators
Public Containment (Areas where the public are enclosed within a structure)
i) One Marquee area (Family Village)
General risk for the site
i) Electrical connections to generators and equipment
ii) Hot cooking areas (commercial vendors)
iii) The build-up of combustible litter
Road Traffic Management: The event is aimed at local families and residents from the Warrington Area. The festival's close proximity to the railway stations at Bank Quay and Central station will also attract people from the Manchester and Liverpool areas. It is therefore anticipated that most attendees will make their way to and from the event on foot or if driving will utilise one of several town centre parking options.
Vehicle movements onto and off the main event area where required will be controlled on the day using a traffic management system co-ordinated by the Security Officer and Operations Manager.
3. PREVENTION OF PUBLIC NUISANCE
a) The Premises License Holder shall appoint a suitably qualified and experienced Acoustic Consultant who shall be required to advise the Premises License Holder. The Consultant shall manage noise generated during the licensed events and liaise with all the relevant parties i.e. the Premises License Holder, the Environmental Protection Team at Warrington Borough Council, Event Promoters, Sound System and Performers, prior to and during the licensed event.
b) At least three calendar months in advance of the event taking place each year, submit to the Environmental Protection Department a "Noise Management Plan" for prior written approval in advance of the event taking place. Thereafter, the approved "Noise Management Plan" shall be observed and complied with in full. Subject to Environmental Protection being satisfied, written approval will be given no later than two months in advance of the event taking place with any modifications only being made with the prior consent of Environmental Protection. For the avoidance of doubt the "Noise Management Plan" shall include the following elements:
i) Shall clearly define the measures to be taken to achieve (e.g. sound propagation, calculation, Mapping or similar), and ensure compliance (e.g. manned monitoring locations, remote monitoring with feedback system to the sound mixing desk), with the “Music Noise Level".
ii) Any use of public address systems, other potentially noisy activities such as fairgrounds and pyrotechnics) shall be considered and detailed in the noise management plan.
iii) Shall clearly define the arrangements to secure compliance with the “Music Noise Level" throughout the event and the organisational management to secure the same. Where the "Music Noise Level" is breached, details of corrective action shall be appropriately documented.
iv) The "Music Noise Level" shall not exceed 65dB LAeq (15 mins) 1 metre from the facade of any noise sensitive premises in the areas surrounding the Rivfest site (measured or where this is not achievable calculated from a nearby representative measurement position).
v) Any use of public address systems, including microphones, and any other potentially noisy activities such shall be considered and detailed in the noise management plan.
vi) Shall clearly define the arrangements for receiving and responding to complaints from the community about noise and other issues associated with the build-up and clearance of the site infrastructure and the event itself.
vii) All complaints shall be documented with the date and time of receipt, contact details for the complainant, details of the person receiving the complaint, details of the complaint, details of the investigation made and the date and time of any feedback given to the complainant.
viii) Not later than 7 days in advance of the event taking place each household and business within the vicinity of the site (to be agreed with the Local Authority) shall be provided with details of how to make a complaint about event related noise, and be provided with an event timetable including times and dates for the erection and dismantling of the site infrastructure, sound propagation and speaker tests, sound checks time of the first chord and last chord for each day.
c) Within one calendar month of the event taking place, a full "Noise Report" prepared by a technically competent representative of the Acoustic Consultant shall be submitted to the Environmental Protection Department in writing.
This report shall include:
i. Details of the findings of the noise monitoring undertaken during the event.
ii. Details of the number of occasions and duration when the "Music Noise Level" was
exceeded.
iii. Details of the corrective action taken to ensure compliance with the "Music Noise Level".
iv. Provide a full breakdown of noise complaints received and the action taken.
v. Make recommendations for improvements in the management of event related noise for
subsequent events.
An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards the prevention of public nuisance the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Security Officer (overseeing a team of up to 90 security staff)
4) Security Personnel (SIA Badged staff and local volunteers)
Crowd Management: This will be the responsibility of the Security Officer and Operations Manager. Up to 90 security personnel (dependent on ticket sales - 1 security steward per 100 attendees) will be placed at the following locations at all times during the event phase:
- 15 x security personnel at Town Hall entrance gate for security search and ticket checks
- 10 x security personnel at the Midland Way exit
- 20 x security personnel patrolling the perimeter fence from within the festival site for the duration of the event
- 20 x security personnel mingling with the crowd - main stage
- 10 x security personnel mingling with the crowd - second stage
- 5 x security personnel patrolling the perimeter fence (external)
- 10 x security personnel patrolling the family village area
- 15 x stewards at Priestley College entrance gate
- 3 x steward at the gate entrance on Menin Avenue
- 10 x stewards patrolling the perimeter fence, back of the stage area next to the trading estate premises
-20 x stewards mingling with the crowd and three village areas
The role of the security personnel is to provide a safe environment for all of the attendees. They will be responsible for monitoring members of the public and identifying any unusual activity or anti -social behaviour. All stewards and security personnel will wear high viz vests to make them easily identifiable. They will have radio communications with the Communications Centre mobile unit as part of the general operation of the event and to assist in the implementation of the emergency plan.
Alcohol Policy: The Event Management Team is committed to ensuring a safe and well enjoyable event. It understands that at the centre of this commitment is a fair and productive alcohol policy which will encourage responsible drinking. Alcohol will only be sold to persons over the age of 18 years old. This will be controlled by the alcohol licensee and Designated Premises Supervisor, Thomas Brown and enforced by the employees of Willow Catering who will be providing all the food and alcohol outlets. No bar will sell alcohol to anyone who is:
• unable to show Photo ID (passport / photo section of driving licence) confirming when challenged using the Challenge 21 initiative
• acting in a disruptive or abusive manner whilst under the influence of alcohol
• purchasing alcohol for the consumption of a minor
• purchasing alcohol for someone who has been refused for excessive alcohol consumption.
All drinks sold in the outdoor bar will be in open plastic containers and cans.
Stewards will report to bar managers if they see any guest who they believe may be approaching an excess of alcohol, so the bar managers can deal with any problems arising, before the guest is refused service.
Noise Management: Warrington Borough Council Noise Control Team will be informed of the event. The event will not take place until approval in writing detailing the provisions to be made for the control of noise at this event. The event will not commence until the approved scheme has been fully implemented. All stage performances and use of PA (except in an emergency situation) will cease at 22:30 hours. The site will be fully cleared by 23:00.
Symphotech Ltd as with Rivfest17 will be liaising with relevant parties about the effect of noise disturbance throughout the event. A full leaflet drop will also take place at the beginning of June 2018 to inform local residents of the event and deal with any concerns. Symphotech Ltd will carry out a desktop Preliminary Noise Report including a full description of the site and surrounding Nearest Sensitive Receptors (NSR). A proposed noise 'action plan' will be drawn up and an on-site noise monitoring Final Acoustic Summary will be produced. A final report will be written with details of monitoring results, details of any complaints received and details of any breaches in noise levels and subsequent actions taken. Recommendations for future events will also be made.
4. PROTECTION OF CHILDREN FROM HARM
A. A “Challenge 25” policy shall be operated on site at all times. The scheme shall be displayed on the event website, on promotional materials and at ticket outlets
B. Publicity materials notifying customers of the operation of the “Challenge 25” scheme shall be prominently displayed on site
C. The only forms of ID that shall be accepted (at the discretion of the Management) as proof of age are a valid passport, a valid photographic driving licence, a PASS approved proof of age card or H.M. Services Warrant Card
D. The Premise Licence Holder (PLH) shall prominently display notices at bars stating it is an offence to purchase or attempt to purchase alcohol for, or on behalf of anyone under 18 years of age
E. The Premise Licence Holder (PLH) shall prominently display notices at bars stating it is an offence for anyone under 18 years of age to purchase or attempt to purchase alcohol
F. A documented training programme shall be introduced for all staff in a position to sell, serve or deliver alcohol. The programme shall be made available for inspection at the request of Local Authority Officers and Police.
G. A document shall be kept naming and confirming that all those in a position to sell, serve or deliver alcohol have received the relevant training. The document shall be made available for inspection at the request of Local Authority Officers and Police.
H) An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards the protection of children from harm the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Safety Officer
4) Security Officer (overseeing a team of up to 90 security staff)
5) Security Personnel (SIA Badged staff and local volunteers)
I) No child will be allowed on site at the point of entry unless they are with the paying adult who has purchased a ticket on their behalf.
j) Lost Children: The Communications Centre will act as the Lost Children Point and be marked as such. As previously described the Communications Centre will be staffed with a minimum of two people at all times. At least one of these persons will have enhanced DBS check and training in child protection awareness. They will also have at least 2 years’ experience looking after children. The following care guidelines will be implemented:
• Children should not be left in the sole care of one person.
• No food or drink except plain water should be given to children in case of allergies.
• The person claiming a child should give their name and address and show relevant form of identification.
K) Upon finding a child the following procedure will be implemented:
• Security or Festival personnel should make immediate contact with the lost children point in case the parent or guardian is there to advise that a child has been found.
• The child will then be immediately escorted by a member of festival staff to the lost children point.
• An incident report will then be completed in the presence of the steward detailing where the child was found.
• The Communications Centre must request a message to be replayed over the PA system (No details of the lost child should be given over the PA system)
• The Communications Centre will also issue details to all stewards / Event Control Management Team regarding the lost child in case they are contacted by a parent / guardian.
• Parents / guardians claiming the child shall show a form of ID (photo driving licence, passport or correspondence showing their name and home address) before the child is released. In the event of uncertainly it will be the responsibility of the Police to determine if the child should be allowed to go with the person who is claiming them.
If a Lost Child is reported then the following procedure will be implemented:
• If a missing child report is made to the stewards then they should contact the lost children point to ascertain whether the child is present at the Festival.
• If the child is there then the parents / guardians should be directed or escorted directly to the lost children point at the Communications Centre.
• If the child is not there then the parents / guardians should be directed to the lost children point to complete an incident form with a description of the child.
• Details of the missing child should be forwarded to all stewards so that they can remain vigilant. No details of the lost child should be relayed over the PA system.
ANNEXE 3 - CONDITIONS ATTACHED AT A HEARING BY THE LICENSING AUTHORITY
N/A
ANNEXE 4 - PLAN OF THE PREMISES
The plan of the premises forms part of the licence.
Dated 14th July, 2018
ANNEXE 5 - DATE LICENCE FIRST GRANTED
April 2018 (Not to be in force until 14th July, 2018 for one day only)