ANNEXE 1 - MANDATORY CONDITIONS
Supply of Alcohol
No supply of alcohol may be made under the premises licence:
() at a time when there is no designated premises supervisor in respect of the premises licence, or
() at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.
Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
Drinks Promotions
(1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
(2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
Water
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
Age Verification
(1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
(a) a holographic mark, or
(b) an ultraviolet feature.
Measures
The responsible person must ensure that-
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
Permitted Price
1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
2. For the purposes of the condition set out in paragraph 1:-
(a) “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;
(b) “permitted price” is the price found by applying the formula -
P = D + (D x V)
where -
(i) P is the permitted price
(ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and
(iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
(c) “relevant person” means, in relation to premises in respect of which there is in force a premises licence-
(i) the holder of the premises licence
(ii) the designated premises supervisor (if any) in respect of such a licence, or
(iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;
(d) “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and
(e) “value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994.
3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.
4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.
(2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.
ANNEXE 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The below conditions form part of the documents "RivFest 2017 Event Management Plan" and "RivFest 17 Fire Risk Assessment Version Number 4" and both documents form part of this licence.
PREVENTION OF CRIME & DISORDER
An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards the prevention of crime and disorder the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Safety Officer
4) Security Officer (overseeing a team of 50 security staff)
5)Stewards (local volunteers)
The Event Control Management Team will establish an event control point - The Event Communications Centre (ECC) which will be supervised at all times during the event by the Senior Communications Manager and a member of the Event Management Team as a minimum. This centre will be located on the main field car park entrance point.
The ECC will act as the central point for all communications including emergency, first aid and lost children procedures.
A member of the Event Control Management Team will act as Senior Communications Manager at all times. In the event that the acting Senior Communications Manager is unable to operate then the next available member of the Event Control Management Team will take their place.
The Communications Centre will be equipped with;
• A radio
• Emergency contact mobile phones (min 2 - the numbers of which will be circulated to the emergency services / stewards / security)
• Phone numbers for emergency services / contacts - Appendix 3
• The event safety file
• The event incident file
• The emergency procedure
All incidents will be reported to the Communications Centre where they will be recorded and actioned if necessary.
A radio system will be in operation as the main form of communications between the stewards / security and the Communications Centre. The following positions and associated call signs will hold radios;
• Alpha 1 - Communications Centre
• Alpha 2 - Stewards at the main entrance / exit gate
• Alpha 3 - Steward at the Menin Avenue Gate
• Alpha 4 - Security and Safety Manager
• Alpha 5 - Operations Manager
• Alpha 6 - Facilities Manager
There will be a security team with a ratio of 1 trained security steward per 100 attendees. This will ensure a maximum of 45 stewards if ticket sales reach 4,500. The role of the stewards and security personnel is to provide a safe environment for all of the attendees. They will be responsible for monitoring members of the public and identifying any unusual activity or anti -social behaviour. All stewards and security personnel will wear high viz vests to make them easily identifiable. They will have radio communications with the Communications Centre mobile unit as part of the general operation of the event and to assist in the implementation of the emergency plan. In the event of unusual, antisocial behaviour or illegal activities the police will be called to assist.
The organisers (as was the case with Rivfest16) will also work closely with the local police to ensure good lines of communication before, during and after the event.
PUBLIC SAFETY
An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards public safety, the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Facilities Manager
4) Safety Officer
5) Security Officer (overseeing a team of 50 security staff)
6)Stewards (local volunteers)
Event Insurance: Priestley College will have public liability insurance. All contractors / traders will be required to supply copies of their public liability cover as well as employee liability cover (if necessary) which will be retained in the event safety file.
Construction Phase: During the construction phase all risk assessment will have been completed in advance and held in the event safety file. Where minor alterations are identified on the day of construction these will be noted and recorded in the event safety file. All traders and volunteers (where applicable) and contractors providing services for the event will be expected to forward the following documentation prior to starting work on the site;
• Copy of public and employers liability insurance certificate
• Risk assessments and method statements relating to their on-site activities
All vehicle movements will be monitored and controlled by the Operations Manager and the Security and Safety Manager. Stewards wearing high visibility clothing will assist in the traffic management during the construction phase. Vehicle access will be via the main entrance and pass through the Crescent Building car park onto the back field. All vehicles will be restricted to essential vehicles only for equipment drop off. Once the equipment has been unloaded the vehicle will leave the site unless it is required by the owner for the purposes of their trade / display.
The Event Phase: Before the public are allowed onto the site the Event Control Management Team will tour the site and inspect all provisions made. If all members of the team are happy that the site is in a safe and proper state, then all members of the team will sign off the site prior to any members of the public being given access at midday on Saturday 2nd September 2017. Stewards and security will be deployed as per the crowd safety management plan. Event control will be fully operational. Site inspections will be carried out on a regular basis to ensure that all controls specified in the safety plan and risk assessment are in place which includes fire safety equipment.
Crowd Management: This will be the responsibility of the Security and Stewards Manager. Car parking and premises security will be provided by Century Security during the duration of the event. Up to 50 security stewards (dependent on ticket sales - 1 security steward per 100 attendees) will be placed at the following locations at all times during the event phase.
- 15 x stewards at Priestley College entrance gate
- 3 x steward at the gate entrance on Menin Avenue
- 10 x stewards patrolling the perimeter fence, back of the stage area next to the trading estate premises
- 20 x stewards mingling with the crowd and three village areas
The role of the stewards and security personnel is to provide a safe environment for all of the attendees. They will be responsible for monitoring members of the public and identifying any unusual activity or anti -social behaviour. All stewards and security personnel will wear high viz vests to make them easily identifiable. They will have radio communications with the Communications Centre mobile unit as part of the general operation of the event and to assist in the implementation of the emergency plan. In the event of unusual, antisocial behaviour or illegal activities the police will be called to assist. The car park to the front of the Crescent Building will act as the main entry / exit for pedestrians. Pedestrians will not be allowed to exit the site via Menin Avenue. All exit routes and emergency service routes will be kept clear at all times from vehicles. This will be the responsibility of the stewards located at the main gate entry / exit points to the event. All entry / exit routes will be clearly sign posted and adequately lit.
Emergency Procedures: If the operational Event Control Management Team considers that an emergency is to be declared then overall operational command will fall to Cheshire Fire and Rescue and Cheshire Constabulary and the Event Control Management Team should act in accordance with their instructions. An emergency service control point will be established on the hard standing car park at the front end of the field by the arts centre building. From there, the Events Manager will task and control the response in close contact and as directed by the emergency services. In the event of an emergency it is likely that a member of the Security and Stewards team will most likely be first on scene of any incident. All Event personnel will follow these guidelines:
• Make communication with the Communications Centre via radio.
• When approaching any incident make an assessment of the scenario and communicate it to the Communications Centre and await instructions.
• Be aware of hidden dangers when approaching any incident
• Always put the safety of the attendees and festival personnel above all other things
• Once a clear understanding of the incident has been established by the Communications Centre they will assess the incident and decide on the level of response needed.
• Where possible, the Communications Centre will use the resources at hand to handle the incident. The decision to request assistance from the emergency services will be made by the Event Manager.
• Details of any incidents / accidents including time line, persons involved and actions taken will be recorded by the Communications team in the incident / accident log book located in the Communications Centre.
Medical and First Aid: During the construction and deconstruction phases first aid will be given by trained and qualified volunteers. A minimum of one first aider and first aid box will be present on site during these phases.
For the main festival event, an initial assessment made by Medical Remote Services (MRS) given the max number of 4,500 persons on site has quoted to supply the following for the day and evening phases of the festival.
10 x advanced first aiders
The medical team will be based in an identifiable medical / tent / triage area next to the Communications Centre who are in radio contact at all times. If needed the Communications Centre will alert the medical team. Clear routes for ambulances and medical staff will be maintained. There will also be an ambulance on site for the duration of the main festival event.
Fire Risk Assessment: (See "RivFest 17 Fire Risk Assessment Version Number 4" document attached).
The Event Control Management Team have identified one area of high risk, three areas of public containment and a general risk for the site, all of which are detailed below:
High Risk Areas (Areas containing quantities of fuel and the possibility of ignition)
i) Generators
Public Containment (Areas where the public are enclosed within a structure)
ii) 8 Marquee areas (Food and Drink Village, Creative Arts Village and Children’s Village)
General risk for the site
iii) Electrical connections to generators and equipment
iv) Hot cooking areas (commercial vendors)
v) The build-up of combustible litter
Road Traffic Management:The event is aimed at local families and residents of all ages from the Warrington Area but the majority from Stockton Heath, Appleton, Grappenhall Heys and Latchford. It is therefore anticipated that most attendees will make their way to and from the event on foot. As such the impact on local road networks is anticipated as minimum.
There will be dedicated parking on the Crescent Building Car Park and Car Park attendants in place for the duration of the festival. A drop off point is available outside the main entrance / exit point. Overflow parking will be provided by local business partners who have worked historically with Priestley College on managing large events at the College. These include Colas and Morrisons. There will also be a park and ride service from Central Station which will be provided by The Arriva Bus and Rail Company. There are no road closures required for the event.
Vehicle movements onto and off the main event area where required will be controlled on the day using a traffic management system co-ordinated by the Security and Steward Manager and Stewards. Members of the public and vehicles will be kept separate on the day by use of barriers.
PREVENTION OF PUBLIC NUISANCE
An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards the prevention of public nuisance the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Security Officer (overseeing a team of up to 50 security staff)
4)Stewards (local volunteers)
Crowd Management: This will be the responsibility of the Security and Stewards Manager. Up to 50 security stewards (dependent on ticket sales - 1 security steward per 100 attendees) will be placed at the following locations at all times during the event phase:
- 15 x stewards at Priestley College entrance gate
- 3 x steward at the gate entrance on Menin Avenue
- 10 x stewards patrolling the perimeter fence, back of the stage area next to the trading estate premises
-20 x stewards mingling with the crowd and three village areas
The role of the stewards and security personnel is to provide a safe environment for all of the attendees. They will be responsible for monitoring members of the public and identifying any unusual activity or anti -social behaviour. All stewards and security personnel will wear high viz vests to make them easily identifiable. They will have radio communications with the Communications Centre mobile unit as part of the general operation of the event and to assist in the implementation of the emergency plan.
Alcohol Policy: The Event Management Team is committed to ensuring a safe and well enjoyable event. It understands that at the centre of this commitment is a fair and productive alcohol policy which will encourage responsible drinking. Alcohol will only be served at the Marquee Bar Area and will only be sold to persons over the age of 18 years old. This will be controlled by the alcohol licensee (Mark Cunliffe - The Wine Bar Stockton Heath and The Farmers Arms, Fearnhead) and their employees. No bar will sell alcohol to anyone who is;
• unable to show Photo ID (passport / photo section of driving licence) confirming when challenged using the Challenge 21 initiative
• acting in a disruptive or abusive manner whilst under the influence of alcohol
• purchasing alcohol for the consumption of a minor
• purchasing alcohol for someone who has been refused for being in excess of alcohol
All drinks sold in the outdoor bar will be in open plastic containers and cans.
Stewards will report to bar managers if they see any guest who they believe may be approaching an excess of alcohol, so the bar managers can deal with any problems arising, before the guest is refused service.
Noise Management: Warrington Borough Council Noise Control Team will be informed of the event. The event will not take place until approval in writing detailing the provisions to be made for the control of noise at this event. The event will not commence until the approved scheme has been fully implemented. The stage itself will face towards the East away from local residents. There are no residents in front of the speakers or stage only an open field. All stage performances and use of PA (except in an emergency situation) will cease at 23:30 hours. The site will be fully cleared by midnight.
Braiden Acoustics Ltd as with Rivfest16 will be liaising with relevant parties about the effect of noise disturbance throughout the event. A full leaflet drop will also take place at the beginning of July to inform local residents of the event and deal with any concerns. Braiden Acoustics will carry out a desktop Preliminary Noise Report including a full description of the site and surrounding Nearest Sensitive Receptors (NSR). A proposed noise 'action plan' will be drawn up and an on-site noise monitoring Final Acoustic Summary will be produced. A final report will be written with details of monitoring results, details of any complaints received and details of any breaches in noise levels and subsequent actions taken. Recommendations for future events will also be made.
PROTECTION OF CHILDREN FROM HARM
An Event Control Management Team has been assembled for the event. Dedicated roles and responsibilities have been assigned. With regards the protection of children from harm the following personnel will play a key role in promoting the required outcomes:
1) Event manager
2) Operations manager
3) Safety Officer
4) Security Officer (overseeing a team of up to 50 security staff)
5)Stewards (local volunteers)
No child will be allowed on site at the point of entry unless they are with the paying adult who has purchased a ticket on their behalf.
Lost Children: The Communications Centre will act as the Lost Children Point and be marked as such. As previously described the Communications Centre will be staffed with a minimum of two people at all times. At least one of these persons will have enhanced CRB check and training in child protection awareness. They will also have at least 2 years’ experience looking after children. The following care guidelines will be implemented;-
• Children should not be left in the sole care of one person.
• No food or drink except plain water should be given to children in case of allergies.
• The person claiming a child should give their name and address and show relevant form of identification.
Upon finding a child the following procedure will be implemented:
• Stewards / Festival personnel should make immediate contact with the lost children point in case the parent or guardian is there to advise that a child has been found.
• The child will then be immediately escorted by a steward to the lost children point.
• An incident report must then be completed in the presence of the steward detailing where the child was found.
• The Communications Centre must request a message to be replayed over the PA system (No details of the lost child should be given over the PA system)
• The Communications Centre will also issue details to all stewards / Event Control Management Team regarding the lost child in case they are contacted by a parent / guardian.
• Parents / guardians claiming the child shall show a form of ID (photo driving licence, passport or correspondence showing their name and home address) before the child is released. In the event of uncertainly it will be the responsibility of the Police to determine if the child should be allowed to go with the person who is claiming them.
If a Lost Child is reported then the following procedure will be implemented:
• If a missing child report is made to the stewards then they should contact the lost children point to ascertain whether the child is present at the Festival.
• If the child is there then the parents / guardians should be directed or escorted directly to the lost children point at the Communications Centre.
• If the child is not there then the parents / guardians should be directed to the lost children point to complete an incident form with a description of the child.
• Details of the missing child should be forwarded to all stewards so that they can remain vigilant. No details of the lost child should be relayed over the PA system.
ANNEXE 3 - CONDITIONS ATTACHED AT A HEARING BY THE LICENSING AUTHORITY
N/A
ANNEXE 4 - PLAN OF THE PREMISES
The plan of the premises forms part of the licence.
ANNEXE 5 - DATE LICENCE FIRST GRANTED
20th June 2017 (Not to be in force until 2nd - 3rd September 2017)